ClubhouseOS

The operating system your course runs on.

Tee sheet, pro shop, range, and payments - one platform, one Player Pass. From tee-time booking to range balls to the bar tab, it's one system. A managed service, run for you.

Book a 30-min walk-through See everything it runs →
Run your whole front office, or start with one piece. · One pass in Apple or Google Wallet. Nothing for golfers to install.
In production

Running on a real course today.

A public golf course near Rochester runs its tee sheet, pro shop, and range on ClubhouseOS: live tee-time bookings, card payments through Stripe, and golfers scanning a pass at the range to release a bucket of balls. In production, not a demo.

Deployment

Run the whole front office. Or start with one piece.

You decide how much we run. Start as a capture layer over the tee sheet you already have - or run bookings, payments, members, and the pro shop end to end. Most courses grow into the second.

Option 1
Layer on top of your existing tee sheet.
We sync with whatever you're already using. Bookings keep flowing through the system your staff knows. We add the capture layer on top, with lightweight touchpoints at check-in, first tee, snack shack, and cart return. You change nothing. We add visibility.
Option 2
Be your entire tee sheet.
Bookings, payments, member management, comp tracking, leagues, tournaments, weekly reports, all of it. Same capture layer, end-to-end. One service that runs your front office. Stop paying three vendors.
What gets captured

Every touch on the course. Then it's all yours.

Every golfer interaction at every station is logged and retained. You'll never wonder what happened on a Tuesday in July ever again.

Starter station
Every group checks in at the first tee in under 30 seconds. The starter scans the booking, the cart auto-assigns, contacts get captured, and the round opens. No clipboard, no double-entry, no log-in. The 7am rush stops being chaos.
Tee sheet sync
Bookings, payment status, walk-ins, and no-shows tracked in real time. Fuzzy matching links the right Smith to the right slot, so the starter stops chasing down who's who at 7am.
Comp round visibility
Every staff comp, ranger play, and coupon counted. Broken out 9 vs 18 and multiplied against your average green fee, so you can see what comp play costs and decide where to spend it.
Contact capture
Every walk-in self-identifies before they tee off. The "Guest" on the sheet becomes a real name and phone, matched against your existing contact list. New ones flagged for the next marketing push.
Weather-tied utilization
Hourly weather snapshots stored forever. When utilization tanks, the dashboard tells you whether it rained at 3pm or your booker dropped the ball.
Turn / snack shack
Golfer orders ahead. Staff sees a live queue with name, cart, and party. No POS to fight, just settle at the bar. Per-golfer spend tied to the round.
Member + household
Every member gets their own permanent pass linked to their membership type, plus Apple and Google Wallet. Households roll up cleanly. Every visit stacks into their history.
Live course map
Every cart, every group, every ranger pin. Pace-of-play flags. On-demand bev cart + ranger summons with one tap, geo-tagged.
The Deliverable

Monday morning. One page.

The technology is a means to an end. The end is a single weekly report that tells your manager exactly what happened last week, where the money came from, and where it didn't.

  • 01Revenue you collected vs revenue you could have collected. Broken out by green fees, F&B, and cart fees.
  • 02Comp rounds, by staff, by hole count. Quantified in dollars, so you see what you literally gave away last week.
  • 03No-shows + walk-ins. Slots booked but never filled, walk-ins that filled gaps, and net-new contacts captured.
  • 04Pace of play, weather-corrected. Slow groups, slow holes, with rain and wind tied to the same timeline. A rainy Tuesday afternoon doesn't read like a staffing problem.
  • 05Cart utilization. Which carts moved, which sat in the barn. Maintenance cost per round.
  • 06Member visits, household spend, league pace. Who's actually using their membership, who's drifting.
Weekly Operating Report
Week of May 11. May 17
Rounds played1,142
Tee sheet fill rate74.2%
Green fee revenue$42,118
Snack shack + bar$8,506
Comp rounds (9 / 18)15 · 122
Comp $ given away$5,890
No-shows81 (12.3%)
Saturday utilization dropped to 41% after 2pm. Rain at 1:45pm dumped 0.4". The dashboard correlated it. Carts 44, 67, 72 weren't assigned all week. Check for damage.
10K+
Rounds tracked per season per course
$0
For the golfer to use the Player Pass
~5 min
Per shift staff training. That's it.
1 page
Weekly report. Read it over coffee.
Bundled with every deployment

What else comes with it.

Bonuses that ship with the operational layer. No upcharge. No separate vendor. Just included.

Player Pass
Free for every golfer on your property.
GPS rangefinder calibrated to your course. Live group scorecard. Side games (skins, snake, more). Save round to history. Apple and Google Wallet pass for members. Order from the cart on your phone — cart still patrols, orders just route to whichever cart is closest. Branded to your course. No app to install, no card on file, no signup. The $80/year golf app experience, included.
Tournaments & leagues
Run your event nights in the system.
Roster import (paste a list, link a Google Sheet, or type one in). Auto-shotgun assignment. Live leaderboard for the clubhouse TV, auto-refreshing every 15 seconds. Skins board with house rules. Printable cart sheets with team QR codes. Pro shop saves 10-15 hours a week of paperwork.
Side games + The Tab
Settle at the 19th or run it for a season.
Skins, Stableford, match play, modified Stableford. Group totals update on the spot. Money settled via Venmo or Cash App deep-links. Stadium Skins for league night drama. The Tab for member-only running balances.
Catering AI
Inquiry to BEO to invoice — one place.
Inbound inquiries land structured and quoted against your real menu. Accept the draft, the contract writes itself. Day-of: printable banquet event order, kitchen prep sheet, bar setup, server stations. Customer history, monthly bookings, signed contracts all tracked.
Range ball dispenser
Sell a bucket. Pass scans. Balls drop.
Pro shop sells the bucket. The golfer's Player Pass scans at the dispenser. The right number of balls comes out. No tokens, no separate cards. Every bucket tied to the golfer who bought it.
Bar & Grill + Pro Shop POS
Every dollar tied to a golfer and a round.
Grill, patio, pro shop apparel — every transaction stamped with the round, the golfer, and the touchpoint. Members close out by scanning their Player Pass. Margin by station rolls into the weekly report.
Scheduling AI
Build the week. See the cost. Catch the gaps.
Drag shifts onto a day-by-week grid. Staff submit availability from their phone — the manager only picks from people who can actually work that block. For catering events, crew gets proposed by headcount and event style, with labor cost projected before the day arrives. Shortfalls surface the moment the event is saved.
Demand forecasting
Know what Saturday looks like. By Wednesday.
Forecasts rounds, revenue, bucket throughput, and F&B covers 7-14 days out. Scheduling matches labor to load. Marketing knows which slow blocks to push.
AI & ML analytics
Surface the patterns you can't see by eye.
Anomalies flagged with the reason. Member cohorts and lapsing bookers surfaced. Pricing sensitivity by daypart. Pace patterns that predict cart returns. Quietly running in the background — the GM gets the Monday report and the alerts that matter.
Who it's for

If you've ever ended a Saturday and had no idea how much you actually made, who came in, or whether the carts came back, this is for you.

Daily-fee public
High-volume, walk-in heavy, 25-50K rounds a year. Two carts, league nights three or four times a week, a starter who's been there for fifteen years, and a GM who can feel that something's off but can't point at where. We capture every touchpoint and surface the patterns weekly.
Semi-private
Mix of members and outside play. Household passes, member visit history, league management on the same stack as your outside play. Members feel like members, guests get treated like guests, both get tracked.
Operator-owned
You actually care what happened on a Tuesday. Not the corporate dashboard at quarter-end — the actual operation, this week, with names attached. We feed your team the data they can't be bothered to ask for.

Show us a Saturday. We'll tell you what happened.

30-minute walk-through. We'll pull a sample week, walk you through what the data shows, and quote a number. No deck. No sales engineer. Just us.